Event Tickets:
Event attendees must be 21 years of age or older. Tickets must be purchased via website. Each Event Ticket purchase allows for the entry of one adult to the Colts Wild West Dinner & Auction. Event Tickets include a buffet style dinner & dessert, one bar drink (soda, wine, well, & domestic beer) and coffee & tea. Cash bar after drink ticket redeemed. Event Tickets are non-refundable but are transferable.
Event Accounts
Event Accounts are individual and include all winning bids, purchases and donation amounts. Event accounts are set up during Check-In and payable upon Check-Out.
Check-In:
Each Event Ticket holder must check-in prior to admission. Upon check-in each Event Ticket holder will be asked for a credit card which will be linked to their Event Account. Event Ticket Holders may choose to carry over the credit card used for their Event Ticket purchase. At check-out an Event Ticket Holder has the option to pay with cash or check or use the credit card on file.
Check-Out:
Upon leaving the event each attendee is asked to check-out. Payment for all winning Silent & Live auction bids, Lucky Envelopes, Bull Ride, Teacher Dates, Heads Or Tails, and Paddle Raise donations is due at the time of check-out. Payment can be made using the credit card attached to the individual's Event Account, a different credit card, cash, or check. If an Event Ticket holder leaves without checking out the credit card attached to the individual's Event Account will be charged. All items won must be claimed and removed at time of check-out. Any unclaimed items may be subject to forfeiture. CRES is a pending non-profit, 501(c)(3) Tax-Exempt organization. Receipts will be sent to the email linked with your Event Account.
Bidding:
Each Event Ticket holder will be assigned a Bidder Number which can be found on the back of their provided program. This Bidder Number, linked to the individual's Event Account, will be used for all bids, event purchases and paddle raise donations.
Seating:
Reserved seating is available only to those who purchased a Table for Ten. All other seating is open and available on a first come, first served basis.
Silent Auction:
By bidding in the Silent Auction each bidder agrees to these Silent Auction rules.
The Silent Auction begins at 6pm. Each Silent Auction item will be on display and will be sold as is. Each Silent Auction item will have a name and detail sheet listing items and monetary value. Silent Auction item values are estimates of fair market value. The Silent Auction will close at 8:30pm. 5 and 1 minute warnings will be given prior to Silent Auction close. Once the Silent Auction is announced "closed" by the Auctioneer or Emcee the winners will receive notification via text/email using the information you provided for On-Line Bidding at check-in.
The winning bid is considered the highest bid noted online. The winning bid amount will be added to the winner's Event Account. The data entry for Silent Auction wins will take approximately 10-20 minutes. No inquires on winning bids will be entertained until all bid data is entered to Event Accounts. Winner's must take possession of their items upon check out. Silent Auction items left behind may be subject to forfeiture.
Boxes and bags will be available under the Silent Auction display tables to assist in carrying items home.
Live Auction:
The Live Auction will be held at 7:40pm. The auctioneer or emcee will give a brief description of each item, the assigned starting bid will be stated and the auction will begin. The auctioneer will run the auction. The auctioneer will indicate the Live Auction item winner, their Bidder Number and winning bid dollar amount. That amount will be recorded and entered on the winner's Event Account.
Lucky Envelopes:
Lucky Envelopes may be purchased for $20 each using one's Bidder Number or cash. Once purchased an envelope is chosen on which to write the Bidder Number and name. Envelopes can be claimed once all are sold or at check-out. Each Lucky Envelope will contain a gift card or note card redeemable for services or items. Each item is worth at least $10. 4 Envelopes will contain items/gift cards valued at $25 or more. One Envelope includes an "Earring" card. This Envelope wins the grand prize of Pearl Earrings valued at $250. No exchanges or refunds.
50-50 Card Game:
50-50 Cards are $50 each and available for cash or charged to one's Event Account. Only 52 cards are available for sale. A participant will draw a card from the CRES Deck and that card will serve as their "Card." The 50-50 Card Game will be played at approximately 8:35. A card will be randomly drawn from a "sister" CRES Deck and the person with the matching card will win 50% of the money raised in the game--up to $1300! No refunds.
Bull Ride:
Bull Ride Names will be on display and numbered. Bets are placed on the Bull the better likes most. Bull Ride bets cost $1 each and can be charged to Event Accounts or paid for in cash. A token will be given for each bet purchased. Bets are placed by putting the token in the jar for the corresponding Bull. The Bull Ride winners will be those with the most bets. The prize money is the total amount of money raised on Bull Ride bets and will be paid to the Bull Owner (the CRES staff member who named that Bull). Prize money will be divided as follows: 75% will go to the first place winner and 25% will go to the second place winner.
Heads Or Tails:
The game is $5 per person and can be paid in cash or charged to one's Event Account at any point before the game begins. The Heads or Tails Game will be played at 7:35 and lead by the Auctioneer. Those participating in the game will be asked to stand up from their tables while non-participants will be asked to sit. The Auctioneer instruct participants to place their hands either on their heads or on their back sides. the auctioneer will flip a coin. Those whose hands are in the same place as stated by the Auctioneer will "win" and will stay standing. Those who did not pick correctly will sit. The game will continue until there is one person standing. The winner of Heads or Tails will receive a prize.
Paddle Raise:
The Paddle Raise will be held after the Live Auction. The Auctioneer or emcee will announce the 5 Donation Tiers: $1000, $500, $250, $100, and $50. Bidders may donate during any tier by raising their Paddle (aka Bidder number). The donated amounts will be added to the Bidder's Event Account and is payable at Check-Out. No refunds.
Please Note:
The Eldorado Resort Casino reserves the right to inspect and control all private functions. The Caughlin Ranch Elementary School Parent Faculty Association reserves the right to have any individual removed for safety or behavioral concerns. If an individual is asked to leave the event there will be no refund or reimbursement for Event Ticket. The individual is responsible to pay for any items for which they are the winning bid or donations promised during the event.
And Remember:
The Dinner & Auction is an event organized and managed by parent volunteers.