Event Tickets:
Event attendees must be 21 years of age or older. Tickets must be purchased via website. Each Event Ticket purchase allows for the entry of one adult to the Dinner & Auction. Event Tickets include a buffet style appetizers & dessert, one bar drink (soda, wine, well, & domestic beer). Cash bar after drink ticket redeemed. Event Tickets are non-refundable but are transferable.
Event Accounts
Event Accounts are individual and include all winning bids, purchases and donation amounts. Event accounts are set up during Check-In and payable upon Check-Out.
Check-In:
Each Event Ticket holder must check-in prior to admission. Upon check-in each Event Ticket holder will be asked for a credit card which will be linked to their Event Account. Event Ticket Holders may choose to carry over the credit card used for their Event Ticket purchase.
Check-Out:
Upon leaving the event each attendee is asked to check-out. Payment for all winning Silent & Live auction bids, Teacher Dates, and donations is due at the time of check-out. Payment can be made using the credit card attached to the individual's Event Account, a different credit card. If an Event Ticket holder leaves without checking out the credit card attached to the individual's Event Account will be charged. All items won must be claimed and removed at time of check-out. Any unclaimed items may be subject to forfeiture. CRES is a pending non-profit, 501(c)(3) Tax-Exempt organization. Receipts will be sent to the email linked with your Event Account.
Bidding:
Each Event Ticket holder will be assigned a Bidder Number which can be found on the back of their provided program. This Bidder Number, linked to the individual's Event Account, will be used for all bids, event purchases and paddle raise donations.
Seating:
Seating is open and available on a first come, first served basis.
Silent Auction:
By bidding in the Silent Auction each bidder agrees to these Silent Auction rules.
The Silent Auction begins at 6pm. Each Silent Auction item will be on display and will be sold as is. Each Silent Auction item will have a name and detail sheet listing items and monetary value. Silent Auction item values are estimates of fair market value. The Silent Auction will close at 8:30pm. Once the Silent Auction is announced "closed" by the Auctioneer or Emcee the winners will receive notification via text/email using the information you provided for On-Line Bidding at check-in.
The winning bid is considered the highest bid noted online. The winning bid amount will be added to the winner's Event Account. The data entry for Silent Auction wins will take approximately 10-20 minutes. No inquires on winning bids will be entertained until all bid data is entered to Event Accounts. Winner's must take possession of their items upon check out. Silent Auction items left behind may be subject to forfeiture.
Boxes and bags will be available under the Silent Auction display tables to assist in carrying items home.
Live Auction:
The Live Auction will be held at 7:40pm. The auctioneer or emcee will give a brief description of each item, the assigned starting bid will be stated and the auction will begin. The auctioneer will run the auction. The auctioneer will indicate the Live Auction item winner, their Bidder Number and winning bid dollar amount. That amount will be recorded and entered on the winner's Event Account.
Western Outlaws:
Western Outlaws will be on display and numbered. Bets are placed on the outlaw the better likes most. Outlaw bets cost $1 each and can be charged to Event Accounts or paid for in cash. A token will be given for each bet purchased. Bets are placed by putting the token in the jar for the corresponding Outlaw. The Outlaw winners will be those with the most bets. The prize money is the total amount of money raised on bets and will be paid to the Outlaw (the CRES staff member who named that Outlaw). Prize money will be divided as follows: 75% will go to the first place winner and 25% will go to the second place winner.
Paddle Raise:
The Paddle Raise will be held after the Live Auction. The Auctioneer or emcee will announce the 5 Donation Tiers: $1000, $500, $250, $100, and $50. Bidders may donate during any tier by raising their Paddle (aka Bidder number). The donated amounts will be added to the Bidder's Event Account and is payable at Check-Out. No refunds.
Please Note:
South 40 reserves the right to inspect and control all private functions. The Caughlin Ranch Elementary School Parent Faculty Association reserves the right to have any individual removed for safety or behavioral concerns. If an individual is asked to leave the event there will be no refund or reimbursement for Event Ticket. The individual is responsible to pay for any items for which they are the winning bid or donations promised during the event.
And Remember:
The Dinner & Auction is an event organized and managed by volunteers.
