Event Tickets:
Event attendees must be 21 years of age or older. Tickets must be purchased via website. Each Event Ticket purchase allows for the entry of one adult to the Colts Derby Dinner & Auction. Event Tickets include a buffet style dinner & dessert, one bar drink (soda, wine, well, & domestic beer) and coffee & tea. Cash bar after drink ticket redeemed.
Event Tickets are non-refundable but are transferable.
Derby attire is encouraged but not required. The event includes costume contests in the following areas: Best Hat, Best Dressed, & Best Dressed Couple. Costume Contest winners will be determined by crowd applause judged by event DJ.
Event Accounts
Event Accounts are individual and include all winning bids, purchases and donation amounts. Event accounts are set up during Check-In and payable upon Check-Out.
Check-In:
Each Event Ticket holder must check-in prior to admission. Upon check-in each Event Ticket holder will be asked for a credit card which will be linked to their Event Account. Event Ticket Holders may choose to carry over the credit card used for their Event Ticket purchase. At check-out an Event Ticket Holder has the option to pay with cash or check or use the credit card on file.
Check-Out:
Upon leaving the event each attendee is asked to check-out. Payment for all winning Silent & Live auction bids, Lucky Envelopes, Wine Pull, Horse Race and Paddle Raise donations is due at the time of check-out. Payment can be made using the credit card attached to the individual's Event Account, a different credit card, cash, or check. If an Event Ticket holder leaves without checking out the credit card attached to the individual's Event Account will be charged. All items won must be claimed and removed at time of check-out. Any unclaimed items may be subject to forfeiture. CRES is a pending non-profit, 501(c)(3) Tax-Exempt organization. Receipts will be made available.
Bidding:
Each Event Ticket holder will be assigned a Bidder Number which can be found on the back of their provided program. This Bidder Number, linked to the individual's Event Account, will be used for all bids, event purchases and paddle raise donations.
Seating:
Reserved seating is available only to those who purchased a Table for Ten. All other seating is open and available on a first come, first served basis.
Silent Auction:
By bidding in the Silent Auction each bidder agrees to these Silent Auction rules.
The Silent Auction begins at 6pm. Each Silent Auction item will be on display and will be sold as is. Each Silent Auction item will have a name and corresponding Bid Sheet in triplicate form. Noted on each bid sheet will be the starting bid and the minimum bid increment. Silent Auction item values are estimates of fair market value. The Silent Auction will close at 9pm. 5 and 1 minute warnings will be given prior to Silent Auction close. After the 1 minute warning all Attendees will be asked to step away from the Silent Auction tables. Once the Silent Auction is announced "closed" by the DJ, Auctioneer or Emcee bid sheets will be pulled. Event volunteers will circle the winning bid as sheets are pulled. The winning bid is considered the highest bid noted on each bid sheet. The winning bid amount will be added to the winner's Event Account. The data entry for Silent Auction wins will take approximately 20 minutes. No inquires on winning bids will be entertained until all bid data is entered to Event Accounts. Bid sheets will be available for view once winning bids have been recorded. Winner's must take possession of their items upon check out. Silent Auction items left behind may be subject to forfeiture.
Golden Ticket Raffle:
Golden Tickets are available for purchase on a first come, first served basis. Only 50 tickets will be sold. One Golden Ticket may be purchased for each Event Ticket purchased. Any Golden Tickets not sold via pre-sale on this website will be available at 6pm the night of the event; also on a first come, first served basis. Tickets are transferable and must be transferred at time of Check-In. Must be present to win.
Those who have purchased a Golden Ticket are required to acquaint themselves with the Live Auction Items upon admission. The Golden Ticket Raffle will be held immediately before the Live Auction. The Golden Ticket Raffle winner will choose from all of the Live Auction items. The Winner will have 5 minutes to choose their Live Auction item. This choice is considered final and non refundable. Once payment is received the item may be transferable to other parties.
Live Auction:
The Live Auction will be held immediately after the Golden Ticket raffle drawing prize has been chosen. The auctioneer or emcee will give a brief description of each item, the assigned starting bid will be stated and the auction will begin. The auctioneer will run the auction. The auctioneer will indicate the Live Auction item winner, their Bidder Number and winning bid dollar amount. That amount will be recorded and entered on the winner's Event Account.
Lucky Envelopes:
Lucky Envelopes may be purchased for $20 each using one's Bidder Number or cash. Once purchased an envelope is chosen on which to write the Bidder Number and name. Envelopes can be claimed once all are sold or at check-out. Each Lucky Envelope will contain a gift card or note card redeemable for services or items. Each item is worth at least $15 and several are worth over $50. No exchanges or refunds.
Bottle Pull:
Corks are sold for $20 each and may be paid for using one's Bidder Number or cash. A cork is chosen from the bin and the wine, beer, or liquor bottle with the corresponding number is won. Several bottles are worth $50 or more. No refunds or exchanges. A corkage fee will be charged by the Eldorado Casino Resort for any bottles opened during the event. Payment will be due in cash at the time of corkage and is the responsibility of the bottle's owner.
Horse Race:
Race Horse Names will be on display and numbered. Bets are placed on the Race Horse the better likes most. Horse Race bets cost $1 each and can be charged to Event Accounts or paid for in cash. A token will be given for each bet purchased. Bets are placed by putting the token in the jar for the corresponding Race Horse. The Horse Race winners will be those with the most bets. The prize money is the total amount of money raised on Horse Race bets and will be paid to the Race Horse Owner (the CRES staff member who named that horse). Prize money will be divided as follows: 75% will go to the first place winner and 25% will go to the second place winner.
Paddle Raise:
The Paddle Raise will be held after the Live Auction. The Auctioneer or emcee will announce the 5 Donation Tiers: $1000, $500, $250, $100, and $50. Bidders may donate during any tier by raising their Paddle (aka Bidder number). The donated amounts will be added to the Bidder's Event Account and is payable at Check-Out. No refunds.
Please Note:
The Eldorado Resort Casino reserves the right to inspect and control all private functions. The Caughlin Ranch Elementary School Parent Faculty Association reserves the right to have any individual removed for safety or behavioral concerns. If an individual is asked to leave the event there will be no refund or reimbursement for Event Ticket. The individual is responsible to pay for any items for which they are the winning bid or donations promised during the event.